Duties
BROOKWOOD SCHOOL DISTRICT 167
Glenwood, Illinois
EDUCATIONAL SUPPORT PERSONNEL - ADMINISTRATIVE
POSITION: Assistant Director of Building and Grounds
REPORTS TO: Director of Building and Grounds, Business Manager, Superintendent
SUPERVISES: All school custodial personnel
JOB FUNCTION: To ensure that our facilities are maintained at the highest standards,
support the efficient operation of our school buildings, increase
performance accountability/supervision of custodians, and enhance the
overall safety and well-being of our students and staff.
PERFORMANCE RESPONSIBILITIES:
- Facility Maintenance and Operations:
- Assist in managing the day-to-day operations of buildings and grounds, ensuring all systems (HVAC, electrical, plumbing, etc.) are properly maintained.
- Oversee routine inspections of facilities to identify and address maintenance issues and safety concerns.
- Assisting with the daily management and maintenance of district buildings and grounds.
- Ability to lift up to 50 lbs. and perform physically demanding tasks.
- Coordinating with maintenance staff and vendors to address repair and maintenance needs.
- Provide direct custodial service as a substitute for absent custodial staff.
- Assist in the development and implementation of preventative maintenance programs.
- Supervise and support maintenance staff, custodians, landscapers, and other facility personnel.
- Maintaining records of maintenance activities, inspections, and repairs.
- Increase performance accountability/supervision of custodians.
- Drive the district vehicle and/or vans as directed assisting with operations and school activities.
- Coordinate with contractors and vendors for repairs, renovations, and new construction projects.
- Assist in planning and executing large-scale facility projects, ensuring they are completed on time and within budget.
- Monitor project progress and report on key milestones to the Director.
- Perform and/or oversee landscaping, snow removal, and general upkeep of the organization’s grounds to maintain a clean, safe, and aesthetically pleasing environment.
- Coordinate the application of pest control, irrigation, and other grounds-related services.
- Complete all mandated trainings.
- Ensure that all building and grounds activities comply with safety regulations, including OSHA standards, fire codes, and environmental regulations.
- Implement and oversee workplace safety programs, including employee training and emergency preparedness.
- Acting as a point of contact for emergency situations related to facilities.
- Coordinating rapid response and resolution of urgent issues.
- Budgeting and Financial Oversight:
- Assist in developing and managing the department’s budget, tracking expenses, and forecasting future facility needs.
- Review quotes and contracts for services and repairs, ensuring cost-effectiveness and quality.
- Inventory and Equipment Management:
- Oversee the maintenance and organization of tools, equipment, and materials, ensuring they are in good working condition.
- Manage inventory and order supplies as needed.
- Manage and distribute equipment and supplies as they are received at District Office and properly deliver to appropriate school sites.
- Coordinate, organize and maintain all storage areas in the district including the dock room, garages, and sheds.
- Staff Leadership and Development:
- Provide supervision, training, and development opportunities for maintenance and custodial staff.
- Assist in performance reviews, remediation support plans, onboarding and training new staff, interviewing candidates for potential employment.
- Assisting with the daily management and maintenance of district buildings and grounds.
- Provide assistance, supervision, and oversight for night/weekend activities, building rentals, community events.
- Coordinating with maintenance staff and vendors to address repair and maintenance needs.
- Maintaining records of maintenance activities, custodial checklists, inspections, and repairs.
- Increase performance accountability/supervision of custodians.
- Managing budgets for maintenance and repair work.
- 24-hour, on-call availability for emergency situations, alarm system alerts, or urgent repairs.
- Follow the weekly schedule as provided by the Director of Building and Grounds, Business Manager, and/or Superintendent.
- All procedures will be conducted in accordance with OSHA Standards.
- Other duties and responsibilities may be assigned by the Director of Building and Grounds, Business Manager, and/or Superintendent.
EVALUATION: Performance of this job will be evaluated annually in
accordance with provisions of the Board’s policy on
Evaluation of Educational Support Personnel.
10/24
Qualifications
QUALIFICATIONS:
Education:
Bachelor’s degree in Facilities Management, Engineering, Construction Management, or a related field is preferred. Equivalent experience in facilities or maintenance management will also be considered.
- Experience:
- 5+ years of experience in facilities management, building maintenance, or groundskeeping, with 2+ years in a supervisory or leadership role.
- Experience in budget management, project coordination, and contractor oversight.
- Skills and Competencies
- Strong leadership and team management skills.
- Strong knowledge of building systems (HVAC, electrical, plumbing) and grounds maintenance, safety and environmental regulations (OSHA, EPA, etc.).
- Proficient in project management.
- Excellent communication, problem-solving, and organizational skills.
- Certifications (Preferred):
- Facilities Management Professional (FMP) or Certified Facility Manager (CFM) certification.
- OSHA or related safety certifications.
Salary/Benefits
TERMS OF EMPLOYMENT: Twelve-month year/full time/salary, fringe benefits to be
established by the Board of Education
Link to District/Third Party Online Application Web Page
https://www.brookwood167.org