Duties
Position Summary / Purpose
This 12-month administrative position is responsible for the overall management, operations, and programs of Buildings and Grounds to ensure efficient operation, fiscal responsibility, and the safety, health, and comfort of students, staff, and the community within all District 83 facilities and grounds.
Reports To: Superintendent Supervisory Responsibilities: As assigned by the Superintendent
Role and Responsibilities / Essential Job Functions
District Leadership and Collaboration
- Demonstrate support for the Mission, Vision, Core Values, and Goals of Mannheim D83.
- Provide leadership in all matters related to Buildings and Grounds.
- Collaborate closely with the Director of Transportation and Safety to ensure all district safety, emergency, and security plans are aligned, implemented, and regularly reviewed.
- Partner with the CSBO on capital planning, budgeting, purchasing, and long-term facility improvement projects.
- Maintain effective communication with district administrators to assess needs, plan projects, and prioritize maintenance and improvement initiatives.
Personnel Management
- Determine work priorities and organizational structure within Buildings and Grounds.
- Recruit, interview, and select departmental personnel, including seasonal staff.
- Supervise and evaluate department personnel, recommending transfers, promotions, disciplinary actions.
- Provide or coordinate ongoing staff development and safety training.
Facilities Operations and Maintenance
- Oversee maintenance, custodial, and grounds operations across all district facilities.
- Develop and implement preventive maintenance plans and urgent repair procedures.
- Inspect all buildings and grounds regularly to determine needs, concerns, and priorities.
- Ensure compliance with all federal, state, and local regulations for building codes, safety, and health standards.
- Oversee snow/ice removal, landscaping, and playground maintenance.
- Monitor energy usage and implement cost-saving measures in collaboration with CSBO.
Safety, Security, and Emergency Planning
- Work jointly with the Director of Transportation and Safety to coordinate emergency drills, security system enhancements, and annual safety audits.
- Collaborate on the District’s emergency operations plan.
- Collaborate with the Director of Transportation and Safety during inclement weather or emergencies to assess road conditions and determine school closures.
- Serve as liaison with police, fire, and emergency response agencies.
- Ensure proper recordkeeping and compliance with all Life Safety, ROE, IDPH, and EPA requirements.
Financial and Project Management
- Collaborate with the CSBO on financial planning, procurement, and management of budgets and capital improvement projects.
- Prepare cost estimates and recommendations for repairs, replacements, and capital improvements.
- Ensure effective procurement practices, including bid preparation, cooperative purchasing, and contract management.
- Oversee all construction, remodeling, and renovation projects in coordination with architects, contractors, and consultants.
- Seek and manage grant opportunities related to facilities and infrastructure improvement.
Compliance and Reporting
- Complete and submit all required state and federal reports (ISBE, West 40, IDPH, ROE, etc.).
- Maintain detailed records of maintenance, service, inspections, and safety incidents.
- Ensure all asbestos abatement and air quality procedures are AHERA and IDPH compliant.
Other Responsibilities
- Advise the Superintendent regarding weather conditions or emergencies that may affect school operations.
- Support the coordination of office coverage and facilities needs with the Director of Transportation and Safety.
- Perform other duties as assigned by the Superintendent.
Preferred Skills
- Minimum of five years of supervisory experience in facility operations or maintenance.
- Trade school or technical training in facility management, construction management, HVAC, electrical, or plumbing systems.
- Knowledge of federal, state, & local building codes, Life Safety regulations, and environmental standards.
- Strong leadership and communication skills with the ability to build cohesive teams and positive relationships.
- Experience reading blueprints and developing specifications for bids and projects.
- Strong organizational and time management skills; ability to prioritize multiple projects.
- Ability to work effectively under pressure and maintain professionalism in complex situations.
- As a multi-language district, we always prefer staff who are bilingual but it is not required for this position.
Salary/Benefits
Starting Rate: $115,225+ Based on Education and Experience Benefits:
- 90% Board Paid Medical Insurance of ANY Available Plan
- 100% Board Paid Single Dental Insurance
- 100% Board Paid Life Insurance (2X annual salary)
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- Flex Savings Accounts
- Paid holidays
- Vacation, Sick, & Personal Days
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Additional Notes
Working Conditions / Environment
Physical Demands: Walk, bend, climb, lift up to 50 pounds, work on ladders, and perform inspections indoor & outdoor.
Environmental Conditions: Work indoors in climate-controlled settings and outdoors in all weather conditions.
Equipment/Supplies Used: Standard office equipment (computer, phone, copier), as well as tools and vehicles necessary for facility inspections and operations.
FLSA Status: Exempt Terms of Employment: 12-month, Salary work year established by Board of Education.
An Affirmative Action / Equal Opportunity Employer: Mannheim School District 83 does not knowingly discriminate against employees or applicants on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.