Kankakee Area Regional Vocational Education System
Kankakee Area Career Center
District Accounting and Building Facilities Manager
Qualifications:
· Bachelor’s Degree in Accounting preferred with a preference given to candidates with school fund/school district accounting experience.
· Three years of bookkeeping experience, preferably in a school setting
· Good understanding of maintenance and facilities management
· Detail-oriented with exceptional organizational skills
· Ability to work independently and carry out directives with minimal supervision
Supervises:
· KACC Custodial and building maintenance staff
· Oversight of all on-site vendors involved in any aspect of building maintenance and repair.
Reports To: Director
Financial Manager:
· Independently to ensure all financial recordkeeping functions of the Career Center (75%) and KARVES System (25%) are complete in accordance with traditional accounting and ISBE standards.
· Assist the Director in establishing the annual budget for KARVES and KACC. Maintain KARVES/KACC Grant Information and ensure all accounts payable transactions are in accordance with the approved grants.
· Accurately prepare and maintain all necessary financial reports, process payroll, accounts payable and receivables and maintain general ledger, which balances directly to all deposit accounts held by KACC, KARVES and all activity accounts.
· Prepares bi-monthly payroll.
· Manages IMRF and TRS Reporting
· Responsible for keeping district accounting records.
· Assists with administering grants with budget preparation and timely spending of all grant monies and reporting.
· Prepares for/and Assists the auditors during the annual district audit.
· Responsible for the preparation and payment of current monthly bills for the District.
Facilities Manager:
· Responsible for managing the planning, and maintenance of equipment, machinery, building and grounds of KARVES and KACC facilities.
· Plan, budget and schedule facility modifications, including estimates on equipment, labor materials and other related costs. Effectively manage KACC Custodial Staff and on-site Vendor Staff.
PAYROLL
- Prepare the payroll accurately and ensure proper ACH/check preparation complete.
- Prepare Report and submit timely payment for all:
- Illinois Municipal Retirement Fund
- Illinois Teacher Retirement Systems reports.
- Federal and state payroll tax reports as required.
- Medical, Dental, Life/AD Insurances
- Additional Deductions, i.e.: AFLAC, United Way, VALIC, etc.
- Prepare Workers Compensation forms when necessary and the Unemployment Compensation Wage reports as required.
ACCOUNTS PAYABLE
- Verify validity of all payables to purchase orders on SISfin software and any other invoices received.
- Maintain Vendor Files electronically on SISfin and backup paper files.
- Prepare monthly expense reports and payable report to be utilized at Monthly Executive Committee and send electronically to KACC/KARVES Treasurer.
- Print and mail all checks following Executive Committee approval.
· Prepare monthly reports showing revenues to date.
ACCOUNTS RECEIVABLES
- Make regular bank deposits to avoid excessive amounts of cash within the building. Deposits are to be made for student activity accounts and School/System General accounts. This is to include proper general ledger entry for each individual deposit ticket submitted to any of the approved financial institutions.
- Reconcile all school and system monthly bank statements each and every month, within two weeks of receipt of each account statement.
- Prepare monthly revenue reports to be submitted for regular Executive Committee review/approval and send electronic copy to Treasurer for review.
RECONCILIATIONS
- Complete account reconciliation for general ledger and all school/ system and activity accounts. Any and all adjustments made must be reported, in writing and verbally to Director. In the director’s absence, Assistant Director must be notified.
- Provide reconciliation reports for all school/system/activity accounts monthly to Director to be shared with Executive Committee and Finance Committee.
- Prepare and print monthly Balance Sheet Reports for Director and provide quarterly to Finance Committee.
INSURANCE:
- Complete forms for the building, property, liability, and Board insurance programs.
- Prepare claims for these and other insurance agencies as required by contract.
- Maintain all records pertinent to these insurance agencies.
ANNUAL BUDGET
- Assist with the development of the annual school budget.
- Prepare Final Budget Packet and Required Signature forms annually, to be sent to the Administrative Board of Control meeting each November.
- Once the budget is approved by Executive Committee and Administrative Board of Control, submit necessary information/signed forms to ISBE and ensure proper public posting in media, website and retain copy for public viewing.
- On an ongoing basis, utilize SISfin software to create necessary informational reports to assist in future budget preparations.
FACILITIES MANAGEMENT
- Keep KACC building in good repair and condition
- Oversees the cleaning and maintenance of facility - ensure custodial work in offices, classrooms, salon, multi-purpose room and exterior buildings are performed properly according to established schedule.
- Oversee lawn care and snow removal to maintain the esthetics and safety outside KACC buildings.
- Oversee Pest Inspection Control and KACC Life-Safety issues in regard to KACC building, ie: alarms, lighting, backflow preventer, etc.
- Provide oversight and management of all KACC custodial staff and vendor personnel including:
- Work Schedules, including approval of paid and unpaid leaves and scheduling appropriate coverage.
- Employee/Vendor Evaluations: Complete annual employee/vendor evaluation and suggest areas for improvement/additional training.
- Approve requests for continuing education of custodial staff.
- Manage summer-session facilities/maintenance projects – ordering equipment and supplies and scheduling additional staffing as needed.
- Member of New Employee Interview Team for all new custodial hires.
- If an occurrence arises, assist in traditional custodial services if staff is unavailable.
· Plans budgets and schedules facility modifications, including cost estimates.
· Inspects construction and installation progress.
· Initiates planned maintenance programs for a variety of office equipment.
· Manages the receiving function.
· Manages preventive maintenance of facility equipment, including HVAC, security and office equipment.
- Ability to work at desk for extended length of time.
- Ability to lift 20-40 pounds.
· Salary will be regionally competitive, based upon experience and qualifications. Health/Dental/Vision/Life Insurance and IMRF Benefits provided.