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Duties

Responsibilities: 

  • Provide prompt responses to internal and external customers  

  • Plan, develop, organize, implement, direct, and evaluate the District’s fiscal function and performance. 

  • Assist building principals in developing building-based budgets and provide regular counsel on fiscal and operational areas.  

  • Prepare and submit to ISBE the annual school budget and the audited annual financial report in compliance with State requirements.  

  • Plan, coordinate, and direct the District’s budget development activities and budget administration. 

  • Prepare annual levy options available under the Tax Limitation Act and manages the process of preparing, reviewing, and adopting the annual tax levy.  

  • Direct and implement an effective system of internal financial controls. 

  • Oversee the maintenance of financial and business records, reports, and district files as determined by district policies and state laws. 

  • Prepare multi-year projections of revenues and expenditures. 

  • Manage the District’s Accounting & Financial Systems  

  • Prepare monthly financial reports for all program administrators and the Boar; highlight any permanent variances in revenues and expenditures.  

  • Prepare the General State Aid Formula Claim and the Transportation Claim.  

  • Coordinate the submission of claims for School Lunch and Breakfast Programs, Gifted Education, Bilingual Education, Special Education, and other state and federal categorical programs. 

  • Prepare monthly financial reports for the Board of Education. 

  • Arrange and coordinate the preparation of the annual financial audit.  

  • Oversee Business Office Personnel  

  • Manage, evaluate, and supervise all human resources and business office staff. 

  • Perform Non-Certified Human Resources Duties  

  • Oversee the hiring, and evaluations of non-certified personnel.  

  • Handle personnel issues for non-certified personnel.  

  • Oversee and supervise Buildings and Grounds staff. 

  • Coordinate a system of preventative maintenance and duty schedules. 

  • Develop plans of compliance with safety regulations for school facilities.  

  • Make recommendations to the Superintendent and Board for needed repair and maintenance.  

  • Ensure appropriate maintenance, groundskeeping, security, and custodial requirements for each school building and installation. 

  • Coordinate the District’s Food Service Provider  

  • Direct the general operations and financial procedure of the food service program.  

  • Manage the free and reduced-price federal lunch program component. 

  • Coordinate the District’s Transportation Service Provider 

  • Run a bid process for providers as needed.  

  • Evaluate proposed routes.  

  • Assist with fee collections.  

  • Coordinate Purchasing & Supply Management  

  • Direct the purchase, by competitive bidding, informal quotations, and negotiation, of items of supply, equipment, and contracted services necessary for the operation of the school district. 

  • Review or prepare bidding documents, including notice to bidders, instructions to bidders, specifications, and the form of proposal.   

  • Supervise administrative office services dealing with telephone, postage, and office equipment operation, general mail receipt, and distribution, including courier service for interschool mail and centralized copying/duplicating services. 

  •  Provide cash flow projections and investment maturity dates to the Township Treasurer. 

  • Provide the Township Treasurer with all bank reconciliations, bill lists, and payroll reports.  

  • Perform other duties as assigned by the Superintendent

Qualifications

EDUCATION 

  • Master's degree required 

  • Doctorate degree preferred 

  • A valid Illinois Professional Educators License (PEL) with supervisory endorsement (Principal or Superintendent) 

  • Chief School Business Official (CSBO) endorsement is required 

 

Other Skills and Abilities: 

  • Excellent organizational, time-management, people communication, and decision-making skills; attentive to details, and possess the ability to multi-task 

  • Knowledge of a school district Human Resources department and Business Department 

  • Ability to respond to oral and written directions and communicate on all classification and union levels 

  • Ability to work independently and efficiently with minimum supervision 

  • Maintain the confidentiality of the Human Resources department 

  • Ability to perform open-speaking dialogs, presentations, and meetings 

  • Proper usage of English in writing (i.e. correspondences, and reports)  

  • Capable of using mathematical calculations and formulas  

  • Proficient in Microsoft Office applications 

  • Capable to use web-based applications to complete tasks 

 

Salary/Benefits

Terms of Employment:  Salary is based on market comparisons as determined by the Superintendent and Board of Education.  Twelve-month work year.   

Evaluation: The performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Classified Support Staff.     

Additional Notes

EXPERIENCE 

  • Previous experience with School Business Office functions preferred  

  •  5 years of Supervisory and Management experience preferred 

  • Knowledge/previous experience with maintenance/building and grounds preferred 

 

Evaluation: The performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Classified Support Staff.     

 

 

Clearances 

License 

Physical & TB Result (105 ILCS 5/24/-5) 

Criminal Background Check (105 ILCS 5/10-21.9) 

Pre-employment Drug Testing (policy: 5:51) 

N/A 

 

Union 

Lane 

Step Range 

Work Year 

FLSA 

Pay Scale 

N/A 

N/A 

N/A 

2080 hours 

Non Exempt 

Per Board Approval 

How to Apply

Applicants must apply online at www.phsd144.net and upload your letter of application with resume, high school diploma (GED) or current transcripts (awarded degree), valid Illinois license, certifications, endorsements and three (3) letters of recommendation.  Internal applicants must complete transfer at the same site.  Questions should be directed to Human Resources, Administration Center, 3015 W. 163rd Street, Markham, IL  60428.  Prairie-Hills Elementary School District 144 conducts pre-employment drug tests and background checks. 

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/phsd144/OnlineApp/default.aspx

Email Address

www.phsd144.net

School District

https://www.phsd144.net

Position Website

https://www.phsd144.net

City Website

https://www.phsd144.net

ILearn Link

ILearn

Report Card Link

Illinois Report Card

Job Posting Date

1/27/2025

Start Date

N/A